Companies with mixed fleets face significant challenges when managing availability, maintenance, fuel consumption, compliance, and cost control. Manual spreadsheets, disconnected processes, and limited vehicle transparency lead to: 🔹 Increasing administrative workload 🔹 Higher downtime due to unplanned maintenance 🔹 Difficulty tracking mileage, wear, and service intervals 🔹 No centralized overview of company-wide fleet usage 🔹 Inefficient data flow to finance, HR, and ERP systems A digital, scalable fleet management system was needed to coordinate all vehicle types, optimize utilization, and support smooth daily operations.
Business Need: Companies with mixed fleets face significant challenges when managing availability, maintenance, fuel consumption, compliance, and cost control. Manual spreadsheets, disconnected processes, and limited vehicle transparency lead to: 🔹 Increasing administrative workload 🔹 Higher downtime due to unplanned maintenance 🔹 Difficulty tracking mileage, wear, and service intervals 🔹 No centralized overview of company-wide fleet usage 🔹 Inefficient data flow to finance, HR, and ERP systems A digital, scalable fleet management system was needed to coordinate all vehicle types, optimize utilization, and support smooth daily operations.
Solution: The Fleet Management App is a cloud-based Mendix solution that centralizes all processes related to pool cars, leasing vehicles, trucks, and heavy machinery. Key Features: 🔷 Digital fleet management – booking, scheduling, and reporting fully within the app 🔷 Automated maintenance workflows to prevent breakdowns and reduce downtime 🔷 Fuel, mileage, and cost monitoring for transparent performance insights 🔷 Wear, service, and inspection tracking across all vehicles and machinery 🔷 Seamless ERP integration (SAP, DATEV, Sage, Personio, Excel export) 🔷 Cloud access & secure SSO login for real-time availability and usage tracking 🔷 Calendar view for easy pool car booking 🔷 Digital ordering workflow for new leasing vehicles 🔷 Centralized data management for all company vehicles
Results: 🔹 Significant efficiency increase through fully digital fleet processes 🔹 Lower fleet costs thanks to optimized usage and better fuel tracking 🔹 Reduced downtime via automated maintenance scheduling 🔹 Higher transparency across finance, fleet management, and operations 🔹 Scalable solution for company cars, trucks, and heavy machinery 🔹 Fast onboarding with minimal technical requirements (browser + WLAN)