The organization wanted to replace slow, paper-based onboarding and contract processes that created delays and frequent errors. Manual forms, inconsistent data entry, and the lack of digital signatures made it difficult to hire staff quickly — especially across multiple sites. In addition, HR and operations teams struggled with disconnected systems and repetitive administrative tasks. Key challenges included: 🔹 Manual data collection leading to frequent errors and inconsistencies 🔹 Slow contract creation without automation or templates 🔹 No digital approval flow or legally valid digital signatures 🔹 Limited flexibility to hire employees directly at worksites 🔹 Missing interfaces to HR and financial systems like SAP, DATEV, Sage, or Power Apps
Business Need: The organization wanted to replace slow, paper-based onboarding and contract processes that created delays and frequent errors. Manual forms, inconsistent data entry, and the lack of digital signatures made it difficult to hire staff quickly — especially across multiple sites. In addition, HR and operations teams struggled with disconnected systems and repetitive administrative tasks. Key challenges included: 🔹 Manual data collection leading to frequent errors and inconsistencies 🔹 Slow contract creation without automation or templates 🔹 No digital approval flow or legally valid digital signatures 🔹 Limited flexibility to hire employees directly at worksites 🔹 Missing interfaces to HR and financial systems like SAP, DATEV, Sage, or Power Apps
Solution: To address these challenges, the d.u.h.Group developed the Digital Employment Contract App (DAV) using the Mendix low-code platform. The solution enables fast, mobile onboarding and ensures that all relevant employee data, documents, and signatures are captured digitally from the start. The application includes: 🔹 A mobile, tablet-optimized workflow for capturing employee information on-site 🔹 Automated generation of employment contracts based on role, wage group, and location 🔹 Digital signing of contracts and company policies 🔹 Salary calculation integrated directly into the onboarding flow 🔹 Structured assignment of employees to locations, objects, shifts, and supervisors 🔹 Automatic email notifications and secure document distribution 🔹 Export functions and integrations with SAP, DATEV, Sage, and Excel 🔹 Optional connection to portable printers for fully mobile contract onboarding Together, these features create a seamless, guided process that works both in the office and directly at the customer’s site.
Results: The DAV App significantly modernized the company’s hiring processes. Employee onboarding now happens digitally from start to finish, reducing administrative work and minimizing errors. Processes that previously required multiple manual steps can now be completed in minutes. Highlights include: 🔹 Faster, more efficient hiring—directly on-site and fully paperless 🔹 Reduced administrative workload thanks to automated contract creation 🔹 Higher data quality and transparency across HR processes 🔹 Legally compliant digital signatures and standardized documentation 🔹 Smooth integration with existing HR and finance systems 🔹 A professional, consistent onboarding experience for all new employees