Organizations that process ID cards, passports, bank cards, insurance documents, and application PDFs often rely on manual data entry and repetitive transfers between systems. This is time-consuming, error-prone, and creates unnecessary administrative effort. In addition, sensitive personal data must be handled securely and in compliance with data protection regulations. A scalable, secure AI-powered solution was required to automatically extract and structure document data — independent of format or language — while ensuring safe and compliant data processing.
Business Need: Organizations that process ID cards, passports, bank cards, insurance documents, and application PDFs often rely on manual data entry and repetitive transfers between systems. This is time-consuming, error-prone, and creates unnecessary administrative effort. In addition, sensitive personal data must be handled securely and in compliance with data protection regulations. A scalable, secure AI-powered solution was required to automatically extract and structure document data — independent of format or language — while ensuring safe and compliant data processing.
Solution: The AI Document Intelligence solution can be implemented either as a standalone Mendix application or as an extension of your existing Mendix app, seamlessly connected to HR, ERP, CRM, or other industry-specific systems. Users upload or take photos of documents via smartphone, tablet, or desktop. The AI automatically reads, identifies, and structures relevant data fields such as names, ID numbers, addresses, IBANs, or contract details — regardless of language or document layout. The extracted data is validated and securely transferred into connected systems, where it can automatically populate employment contracts, onboarding forms, claims, or other administrative documents.
Results: 🔹 Up to 30% increase in document processing speed 🔹 Reduced manual data entry and lower error rates 🔹 Faster onboarding and verification workflows 🔹 Standardized and structured data across systems 🔹 Scalable solution adaptable to multiple industries